Educational Exchange_Congress-Bundestag Youth Exchange

Published on AidPage by IDILOGIC on Jun 24, 2005

Administered by:

US Federal Government Agency (see all agencies)
Department of State , Bureau of Educational and Cultural Affairs
CFDA #: 19.410

Purpose of this program:

Established in 1983 to honor 300 years of German settlements in America. Goals are: To foster interaction between young people from the U.S. and Germany to promote mutual understanding; to foster close ties between Germany and the US.

Possible uses and use restrictions...

CBYX is a reciprocal exchange of U.S. and German young people, three quarters of whom are high school students and one quarter are practical trainees. Annual grants are awarded to American private nonprofit organizations for administering the CBYX American selection process and for placement and monitoring of participating students. The German Government provides grants simultaneously to the German partners of the American organizations. Grants support the costs of travel, insurance, enhancement activities, orientation, selection, and administration.

Who is eligible to apply...

Organizations must be incorporated not-for-profit and have 4 years of experience in exchanges to qualify for grants of more than $60,000. For the grants to place and monitor year program participants, experience conducting academic year high school exchanges is required. Each U.S. organization must have a German partner that meets the German eligibility requirements. The organization providing overall administration and recruitment/selection must have experience administering a national competition.

Eligible Applicant Categories:
Eligible Functional Categories:
Credentials/Documentation

Applicants for participation in the exchange are required to have proof of citizenship and proof of academic standing. They fill out application forms and submit to interviews during semi-finalist screening.

Note:This is a brief description of the credentials or documentation required prior to, or along with, an application for assistance.

About this section:

This section indicates who can apply to the Federal government for assistance and the criteria the potential applicant must satisfy. For example, individuals may be eligible for research grants, and the criteria to be satisfied may be that they have a professional or scientific degree, 3 years of research experience, and be a citizen of the United States. Universities, medical schools, hospitals, or State and local governments may also be eligible. Where State governments are eligible, the type of State agency will be indicated (State welfare agency or State agency on aging) and the criteria that they must satisfy.

Certain federal programs (e.g., the Pell Grant program which provides grants to students) involve intermediate levels of application processing, i.e., applications are transmitted through colleges or universities that are neither the direct applicant nor the ultimate beneficiary. For these programs, the criteria that the intermediaries must satisfy are also indicated, along with intermediaries who are not eligible.

How to apply...

Application Procedure:

An open competition for all components is conducted every 4 years; for placement grants, either an open competition or a limited solicitation is used. For open competitions, the request for proposals is published in the Federal Register.

Note: Each program will indicate whether applications are to be submitted to the Federal headquarters, regional or local office, or to a State or local government office.

Award Procedure:

Funding decisions are at the discretion of the Assistant Secretary for Educational and Cultural Affairs and are based on the advice of a panel of State reviewers and various offices. Final technical authority resides with the Grants Division.

Note: Grant payments may be made by a letter of credit, advance by Treasury check, or reimbursement by Treasury check. Awards may be made by the headquarters office directly to the applicant, an agency field office, a regional office, or by an authorized county office. The assistance may pass through the initial applicant for further distribution by intermediate level applicants to groups or individuals in the private sector.

Deadlines and process...

Deadlines

Deadlines for submission of proposals are established in the request for proposals or letters of solicitation. Most solicitations are offered in the fall with proposals due by the end of the calendar year. The open competition for the 4-year cycle commencing in 2005 was announced on October 3, 2003. The deadline for proposals was November 7, 2003. Organizations were selected for grant awards in January 2004.

Note: When available, this section indicates the deadlines for applications to the funding agency which will be stated in terms of the date(s) or between what dates the application should be received. When not available, applicants should contact the funding agency for deadline information.

Range of Approval/Disapproval Time

Decisions are generally made within 3 months of the submission of proposals, subject to the availability and timing of funding.

Preapplication Coordination

Not applicable. This program is excluded from coverage under E.O. 12372.

Note: This section indicates whether any prior coordination or approval is required with governmental or nongovernmental units prior to the submission of a formal application to the federal funding agency.

Appeals

None.

Note: In some cases, there are no provisions for appeal. Where applicable, this section discusses appeal procedures or allowable rework time for resubmission of applications to be processed by the funding agency. Appeal procedures vary with individual programs and are either listed in this section or applicants are referred to appeal procedures documented in the relevant Code of Federal Regulations (CFR).

Renewals

Grantee organizations are eligible for renewal grants in the years between open competitions, providing they maintain a good track record.

Note: In some instances, renewal procedures may be the same as for the application procedure, e.g., for projects of a non-continuing nature renewals will be treated as new, competing applications; for projects of an ongoing nature, renewals may be given annually.

Who can benefit...

There are certain selection criteria (e.g., age, language ability, social skills, academic achievement) for American applicants. Similar criteria are applied by the German side in its selection, with the added layer of the recommendation of an individual Bundestag member.

Beneficiaries
About this section:

This section lists the ultimate beneficiaries of a program, the criteria they must satisfy and who specifically is not eligible. The applicant and beneficiary will generally be the same for programs that provide assistance directly from a Federal agency. However, financial assistance that passes through State or local governments will have different applicants and beneficiaries since the assistance is transmitted to private sector beneficiaries who are not obligated to request or apply for the assistance.

What types of assistance...

Project Grants

The funding, for fixed or known periods, of specific projects. Project grants can include fellowships, scholarships, research grants, training grants, traineeships, experimental and demonstration grants, evaluation grants, planning grants, technical assistance grants, survey grants, and construction grants.

How much financial aid...

Range and Average of Financial Assistance

Grants for the high school student component are each for 50 U.S. and 50 German students. The young professionals component is for 80 U.S. and 100 German participants. The vocational students component is for 20 participants.

Note: This section lists the representative range (smallest to largest) of the amount of financial assistance available. These figures are based upon funds awarded in the past fiscal year and the current fiscal year to date. Also indicated is an approximate average amount of awards which were made in the past and current fiscal years.

Obligations

(Grants) FY 03 $3,000,000; FY 04 $3,000,000; and FY 05 est $3,000,000.

Note: The dollar amounts listed in this section represent obligations for the past fiscal year (PY), estimates for the current fiscal year (CY), and estimates for the budget fiscal year (BY) as reported by the Federal agencies. Obligations for non-financial assistance programs indicate the administrative expenses involved in the operation of a program.

Account Identification

19-0201-0-1-154.

Note: Note: This 11-digit budget account identification code represents the account which funds a particular program. This code should be consistent with the code given for the program area as specified in Appendix III of the Budget of the United States Government.

Examples of funded projects...

A list of grantee organizations is available from the State Department program office.

About this section

This section indicates the different types of projects which have been funded in the past. Only projects funded under Project Grants or Direct Payments for Specified Use should be listed here. The examples give potential applicants an idea of the types of projects that may be accepted for funding. The agency should list at least five examples of the most recently funded projects.

Program accomplishments...

380 Americans and 400 Germans were selected for participation in the 2003-2004 program. 20th anniversary celebrations in both the U.S. and Germany in June 2004.

Criteria for selecting proposals...

Programmatic planning, objectives, and quality; organization capacity and track record; support for diversity; cost-effectiveness; project evaluation plan; value to US- partner country relations; multiplier effect.

Assistance considerations...

Length and Time Phasing of Assistance

Grants are generally awarded for an 18-month period.

Formula and Matching Requirements

Formula and matching requirements: Some cost-sharing is desirable but there is no minimum percentage.

Note:
A formula may be based on population, per capita income, and other statistical factors. Applicants are informed whether there are any matching requirements to be met when participating in the cost of a project. In general, the matching share represents that portion of the project costs not borne by the Federal government. Attachment F of OMB Circular No. A-102 (Office of Management and Budget) sets forth the criteria and procedures for the evaluation of matching share requirements which may be cash or in-kind contributions made by State and local governments or other agencies, institutions, private organizations, or individuals to satisfy matching requirements of Federal grants or loans.

Cash contributions represent the grantees' cash outlay, including the outlay of money contributed to the grantee by other public agencies, institutions, private organizations, or individuals. When authorized by Federal regulation, Federal funds received from other grants may be considered as the grantees' cash contribution.

In-kind contributions represent the value of noncash contributions provided by the grantee, other public agencies and institutions, private organizations or individuals. In-kind contributions may consist of charges for real property and equipment, and value of goods and services directly benefiting and specifically identifiable to the grant program. When authorized by Federal legislation, property purchased with Federal funds may be considered as grantees' in-kind contribution.

Maintenance of effort (MOE) is a requirement contained in certain legislation, regulations, or administrative policies stating that a grantee must maintain a specified level of financial effort in a specific area in order to receive Federal grant funds, and that the Federal grant funds may be used only to supplement, not supplant, the level of grantee funds.

Post assistance requirements...

Reports

Quarterly program and financial reports are required.

Note: This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.

Audits

In accordance with the provisions of OMB Circular No. A- 133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," non federal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.

Note: This section discusses audits required by the Federal agency. The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133. These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year, as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period, rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).

Records

As prescribed by grant terms.

Note: This section indicates the record retention requirements and the type of records the Federal agency may require. Not included are the normally imposed requirements of the General Accounting Office. For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C. For other programs, record retention is governed by the funding agency's requirements.

Regulations...

Authorization

Public Law 87-256, as amended, 22 U.S.C. 2451, et seq.

Note: This section lists the legal authority upon which a program is based (acts, amendments to acts, Public Law numbers, titles, sections, Statute Codes, citations to the U.S. Code, Executive Orders, Presidential Reorganization Plans, and Memoranda from an agency head).

Regulations, Guidelines, And Literature

State regulations governing exchange visitor (J-1) programs for high school students. Guidelines for grants are distributed in conjunction with the request for proposals/letter of solicitation.

Contact information...

Web Sites
Regional Or Local Office

The high school component is administered by five nonprofit organizations. The Young Professionals Component is administered by CDS International, 330 Seventh Ave., New York, NY 10001. Telephone: (212) 497-3509. The vocational component is administered by Nacel/Open Door, 3410 Federal Drive, Suite 101, St. Paul, MN 55122. Telephone: (651) 686-0080.

Note: This section lists the agency contact person, address and telephone number of the Federal Regional or Local Office(s) to be contacted for detailed information regarding a program such as: (1) current availability of funds and the likelihood of receiving assistance within a given period; (2) pre-application and application forms required; (3) whether a pre-application conference is recommended; (4) assistance available in preparation of applications; (5) whether funding decisions are made at the headquarters, regional or local level; (6) application renewal procedures (including continuations and supplementals) or appeal procedures for rejected applications; and (7) recently published program guidelines and material. However, for most federal programs, this section will instruct the reader to consult the so-called Appendix IV of the Catalog due to the large volume of Regional and Local Office Contacts for most agencies. This information is provided in Additional Contact Information (see below).

Headquarters Office

Youth Programs Division (ECA/PE/C/PY), Office of Citizen Exchanges, Bureau of Educational and Cultural Affairs, 301 4th Street SW., Washington DC 20547. Contact: Shalita Jones. Telephone: (202) 619-6299. Fax: (202) 619-5311.

Note: This section lists names and addresses of the office at the headquarters level with direct operational responsibility for managing a program. A telephone number is provided in cases where a Regional or Local Office is not normally able to answer detailed inquiries concerning a program. Also listed are the name(s) and telephone number(s) of the information contact person(s) who can provide additional program information to applicants.

Additional Contact Information (Appendix IV)

Due to the large volume of regional and local office contacts for most agencies, full contact information is also provided separately here in a PDF format: